Page 3 - Policies and Procedures Manual

PROVIDER APPROVALS & PROVIDER REVISIONS POLICY
1. Requestfornewproviderapprovals
a. Complete sign-ups will be sent to the Mass Department of Elementary &
Secondary Education Nutrition Program & Services twice a month, approximately
on the 15th and the last day of every month
b. All sign-ups will be reviewed by the Office Manager to ensure all information has
been filled out correctly and that the license is valid.
c. School area will be checked on each sign up to see if they qualify for Tier 1 AS. If
they do not qualify, their address will be checked for census qualifications. If the provider does not qualify for either school or census. She will be given the meal benefits form with instructions as part of the sign-up packet. Any provider that submits their meal benefit form with the required documentation will be given to the Office Manager in charge of Tiering.
2. OrganizationManagement
a. Providerrecordssuchassitesheet,permanentagreementandcurrentlicensewill
be placed in the License & Permanent Agreement Binder alphabetically.
b. Provider records such as Annual Enrollment Update, CACFP Program Sign Up Verification, new enrollments, trainings, termination letters and any notes from the provider will be placed in their office file. At the end of the year files will be boxed and placed in storage for a total of 3 years plus the year we are currently
in.
c. Provider’s scanned menus will be placed in a box each month and placed in
storage for a period of 3 years plus the year we are currently in.
3. ProviderStandardAdministrationandOperations
a. Providers will be given a manual and this Policies & Procedures manual upon joining the program
b. Any new regulations or changes to the program will be given out as an addendum to the manual or Policies & Procedures. These will be handed out and reviewed with the provider during their home visit and any questions will be answered.
4. InstructionsGuidance
a. All information submitted on the letters to Mass Department of Elementary &
Secondary Education Nutrition Program & Services monthly will be reviewed at the end of the month to verify that the information in our computer system matches.
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Provider Resources, Inc. • 360 Merrimack Street, Suite 44 • Lawrence, MA 01843 • (781)-939-9292