Page 4 - Policies and Procedures Manual

EXTENDED HOURS OF CARE POLICY
1. Providers can apply for double sessions, evening snack, or weekend care by filling out the Extended Hours form and showing a need for the request. They also are required to email EEC to inform them that they are extending their day care hours or working weekends and mail the notice in with the extended hours form.
2. The Office Manager will be assigned to review their request. He/she will also check that they have notified EEC and there are enrollments to verify that the provider has children enrolled during the time frame of extended care.
3. The Office Manager will send a letter to the provider verifying that they have been approved with the names of the children approved for the extended meal.
4. If the Office Manager cannot prove a need, a letter of denial will be mailed to the provider.
5. All extended-hours request forms, approval and denial letters will all be kept in the Extended Care Approval Binder.
6. Providers that are approved for extended hours will receive an additional unannounced monitoring review, totaling 4 during the fiscal year.
7. Twooftheunannouncedvisitsmustbeduringtheextendedhours.
8. A Provider working more than 12 hours is required to have an assistant and a copy of
the assistant’s license must be on file in the main office.
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Provider Resources, Inc. • 360 Merrimack Street, Suite 44 • Lawrence, MA 01843 • (781)-939-9292