Page 7 - Policies and Procedures Manual

LICENSING AND INFORMAL CHILD CARE POLICY
1. All day care licenses are kept in a plastic sleeve in the License & Permanent Agreement Binder.
2. Any provider required to have an assistant must send a copy of all their assistants’ licenses and certificates. These will be entered in the computer and filed with the provider’s license.
3. Every month the staff will print the license expiration list. They will contact the provider and request a copy of their new license. If the provider hasn’t received their license they need to send a copy of the letter from Department of Early Childhood and Care “EEC” to show they are in the renewal process.
4. Any of ICC providers whose voucher is expiring needs to submit a copy of their new voucher in order to keep claiming.
5. All providers with changes in their license have 5 days from receipt of their new license to submit a copy to the main office.
6. All licenses that have been renewed or changed for capacity, name, or address will have that information submitted to Mass Department of Elementary & Secondary Education Nutrition Program & Services.
7. A provider with a capacity increase will not go into effect unless that license is received and the info sent to Mass Department of Elementary & Secondary Education Nutrition Program & Services during the present month.
8. Any provider that cannot show he/she is in the process of renewal, or if he/she cannot provide a new voucher in the case of an ICC provider will be placed on hold and he/she claim will not be processed past the expiration date. After 3 months the provider will be terminated if a license, EEC letter or voucher has not been received.
9. Home reviewers, when out on visits are to make sure the licenses are posted, including the assistants, and that the information matches what is in our computer.
10. A copy of the assistant’s license needs to be submitted to the office every time a change is made to the license. During the home review any home licensed for 10 will require recording the license information for all assistants.
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Provider Resources, Inc. • 360 Merrimack Street, Suite 44 • Lawrence, MA 01843 • (781)-939-9292